Abstract/Paper submissions

ABSTRACT SUBMISSION DEADLINE: extended to Aug 26, 2019
SHORT PAPER SUBMISSION DEADLINE: Nov 15, 2019 ( We extended the submission deadline for papers until after the conference so that authors may incorporate feedback from their presentations and posters into their papers.)

Oral: The length of each oral presentation is 15 minutes, including time for discussion. Requests for a longer time slot will be considered on a case-to-case basis. The preferred presentation format is Microsoft PowerPoint (.ppt or .pptx extension) using the standard 4:3 ratio. Standard computer presentation equipment will be available. If you wish to use another format or program, need additional equipment, or want to request a longer time slot contact the planning committee at NCKMS2019@gmail.com.

Poster: Posters will be attended by the corresponding author during the poster session. The maximum size for posters is 90 cm wide by 120 cm high.

Preparation and Submission of Abstracts

Abstracts are required for all oral and poster presentations. The maximum word count of the text is 250 words, excluding title and author information. Please follow the instructions below for abstract preparation.

Abstracts should be formatted in Microsoft Word and saved with the file name “presenting author FamilyName_GivenName.doc” (or .docx) (e.g., Slay_Michael.doc). For multiple submissions by the same presenting author add consecutive numbers after the author name (e.g., Slay_Michael2.doc, Slay_Michael3.doc, etc….). Submit each abstract file in a separate email.

All abstracts should be sent to NCKMS2019abstracts@gmail.com with the subject line “NCKMS 2019 Abstract-Oral” or “NCKMS 2019 Abstract-Poster” as appropriate.

Before sending your abstract file, please make sure that any and all edits have been accepted in “Track Changes” and that “Track Changes” has been turned off.

All abstracts will be reviewed by the Organizing Committee and the presenting author will be contacted via email regarding acceptance as an oral or poster presentation. If your preferred oral presentation is to be changed to a poster presentation because of time restraints in the program, you will be informed by email.

Accepted abstracts will be placed on the program schedule only upon receipt of registration by the presenting author.

The Symposium Timetable will be posted to the symposium website when available. Please check this timetable for your presentation.

Abstracts should be formatted in Microsoft Word (.doc or .docx files). Use Times New Roman font at 12 point font size. Use left justification only. Capitalize the first letter of the first word of a sentence or a proper name only. Do not capitalize any whole word except commonly used acronyms (e.g., ANOVA). Use italics style for species names only. Do not use any other style (e.g., bold) except for commonly accepted notations (e.g., superscript in “cm3” and subscript in α0.05).

Provide all of the following information in the order given:

  • Indicate if the abstract is for an oral or a poster presentation.
  • Name of the presenting author in the format Family Name, Given Name(s). Use entire given names, not just initials.
  • Email address of presenting author.
  • Title. Keep the title as short as possible. Do not use quotation marks around the title. Capitalize the first letter of the first word of a sentence or a proper name only. Use italics for species names only.
  • List of all authors in the format Family Name, Given Name(s). Use entire names rather than initials. For multiple authors separate each author name with a semicolon (;). Do not use the word “and” before the name of the last author. Indicate presenting author with an asterisk (*). Use superscript numbers to differentiate authors with different addresses.
  • List of author addresses. Use a separate line for each author in the order of the superscript numbers given in the list of authors. Begin each line with the appropriate superscript number. Do not use abbreviations but spell out all words, including state or province names and country names.
  • Text of abstract, limited to a maximum of 250 words. Do not indent the first line.

Abstract Submission Example:


Throneberry, Jason Kendal

Current status and habitat use of the Foushee cavesnail, Amnicola cora (Hydrobiidae) in Foushee Cave, Independence County, Arkansas.

Throneberry, Jason Kendal*1, Slay, Michael Edward2; Taylor, Stephen James3

1Arkansas Natural Heritage Commission, 323 Center Street, Little Rock, Arkansas, United States
2Arkansas Field Office, The Nature Conservancy, 601 North University Avenue, Little Rock, Arkansas, United States
3Illinois Natural History Survey, University of Illinois at Urbana-Champaign, 1816 South Oak Street, Champaign, Illinois, United States

The Foushee cavesnail, Amnicola cora Hubricht 1979 (Gastropoda: Neotaenioglossa: Hydrobiidae), is a single-site endemic stygobiont found in Foushee Cave, Independence County, Arkansas. Because little information was available concerning this species, a project was initiated in 2007 to establish baseline data on habitat use and population size. Sampling trips occurred during late spring and summer months to minimize disturbance to hibernating gray bats (Myotis grisescens) and at monthly intervals to minimize in-stream trampling of cavesnails. Etc….. text of abstract should not exceed 250 words.

Format for Short Papers to be published in Proceedings
We encourage all presenters to consider submitting a short paper for the Proceedings which will be published after the Symposium. Short papers are up to 6 pages in length (single-spaced) including abstract, text, maps, figures, tables, and/or images.

  • Papers should be submitted for review to NCKMS2019abstracts@gmail.com by Nov 15th, 2019.
  • Final paper submissions are due Jan 31, 2020.
  • Assure the first author’s name is included within the file name. If submitting multiple papers, please submit them as separate email messages or separate files.
  • Photos, tables, graphs, and illustrations should be included as separate files in commonly used file formats (.pdf, .jpg, .tiff, .xls.)
  • All graphics should be properly labeled and include a reference showing proper placement within the text.
  • All images should be capable of being reproduced at 200 dpi or better.
  • To help us reproduce illustration placements as closely to your wishes as possible, please consider including a PDF or hard copy of your final formatted paper.